Finding embedded OLE objects within a presentation is very time-consuming and prone to human error, which can leave you pulling your hair out in frustration. Whether the objects are large, or you need to avoid distributing sensitive data hidden behind an Excel chart, the Slidewise PowerPoint add-in will instantly show you any embedded objects or chart data in your presentation and let you jump straight to them.
Find embedded objects in PowerPoint with Slidewise
PowerPoint for mac is also a great improvement regarding the combination with Office 365 and OneDrive in terms of storage, syncing and saving of documents. Microsoft Powerpoint 2019 VL 16.46. So you just received a PDF document from your colleague, and the content in the file is basically a presentation-ready style.
- Download the free trial of Slidewise and open it from the ribbon
- It will automatically build an index of all the objects in your presentation. Look down the tree for Embedded chart data and/or Embedded objects - you can see immediately how many objects you have and how big they are.
- Expand the nodes to show all the objects, double-click to jump to a specific object in your presentation.
Grab your free 14-day trial of Slidewise today, and see how incredibly helpful it can be.
How to replace an embedded object with a picture
- Jan 02, 2019 Opening the Document Inspector To open the Document Inspector: Choose the File tab, and then choose Info. Choose Check for Issues.
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In order to reduce file size, or if you have an embedded Excel chart and you want to eliminate the hidden data, you can change objects to pictures by following this simple procedure.
- Select the chart or object and press Ctrl+C.
- Right-click on the slide and select paste as picture (highlighted below)
- Select the original embedded chart or object and press Delete.
Finding embedded objects in PowerPoint manually
If you can’t use Slidewise for some reason, then here are steps you can use to tell if your presentation has embedded objects, check their total size, and how to manually find objects on your slides without using extra tools.
Firstly, you can see if you have any embedded objects by using the document inspector (File > Check for issues > Inspect document). If you do then you’ll see a warning like this:
If embedded documents have been inserted using the “Display as icon” option then they should be fairly easy to spot, directly on the slide - just look for things like this:
However, many objects may just look like images or charts, making it difficult to pick them out on the slide. To help you find them more easily open the Selection Pane (Home tab > Select > Selection Pane…).
Then click through each slide in your presentation looking out for any shapes that are named “Object...”, as shown in the picture below.
How to check the size of embedded objects
Word Document Inspector
It isn’t possible to see how large objects are using PowerPoint. So if you need to find out how much of your presentation size is caused by objects you can use this method instead.
In Explorer change the .pptx file extension of your presentation to .zip and double click it to open the contents.
Powerpoint Mac Document Inspector
Note: You may need to make file extensions visible, by selecting the “View” tab in the ribbon and then checking “File name extensions”, as shown here:
Powerpoint For Mac Document Inspector Free
Look inside the pptembeddings folder to see a list of the objects and how big they are.